Why a business change of address pays off:
Eliminate missed deadlines
Speed up deposits
Improve customer service
A digital mailroom transforms how organizations manage incoming mail—scanning, indexing, and electronically distributing it with precision. Partnering with a digital mailroom outsourcing service takes these benefits to the next level:
- Secure Handling: Mail is received at a protected location.
- Fast Processing: Scanned to PDF, indexed, and delivered within 2 business days or less.
- Streamlined Workflows: Automated distribution eliminates bottlenecks.
Say goodbye to missed deadlines, staffing headaches, and delays. Whether your team works onsite, remote, or hybrid, a digital mailroom keeps your operations seamless and stress-free.
Business Address Change - Streamlined Process
Changing your business address might sound like a daunting task, especially if you manage multiple locations. But with the right approach, it can be smoother and simpler than you imagine.
Since business address changes don’t happen every day, your team might not have a set plan or much experience to rely on. That’s okay—most businesses don’t. While the idea of notifying clients, vendors, government agencies, and partners may feel overwhelming, it doesn’t have to be a logistical nightmare. With a little organization and the right tools, you can avoid disruptions, lost mail, or missed deadlines.
Here’s the good news: once you identify the entities that need to be informed, changing your address is straightforward. For most organizations, it’s as simple as completing an online form or making a quick phone call. Some of the key contacts you’ll need to update include:
- Secretary of State: A quick visit to your state’s website often gets the job done.
- IRS: You can notify the IRS with Form 8822-B, available online.
- State’s Department of Taxation
- Financial Institutions: Most banks and credit card companies allow address changes through their secure apps or websites.
- Utilities: Many utility providers offer an online portal to update your account information in minutes.
- Internet Providers: A simple call or online form submission can keep your connection seamless.
- Office Associations: Inform condo associations or property managers to avoid hiccups with mail or building access.
- Insurance Providers: Update your address to keep coverage uninterrupted.
The secret to success? Start early, stay organized, and tackle one step at a time. Create a checklist of entities to contact and break the process into manageable chunks.
Changing your business address doesn’t have to be stressful. Instead, think of it as a refresh—a chance to streamline your operations, update your records, and position your business for future success.
Business Change of Address Success Guide
An Expert Guide to Navigate the Business Change of Address Process
We know firsthand how daunting a business change of address can seem—we’ve been through it ourselves multiple times! But with a proven playbook and an experienced team, getting across the finish line is easier than you think.
At ILM Corp, we’ve perfected this process over 48+ years, onboarding thousands of clients and helping them conquer the change-of-address challenge. From scanning incoming mail to depositing checks directly into your bank account, we make the transition smooth, efficient, and stress-free.
A Seamless Process Tailored to You
When you work with us, you’re assigned a Dedicated Project Manager who handles every detail, creating a custom playbook that includes:
- USPS Change of Address Assistance: We guide you through the online form.
- IRS 8822-B Submission: We’ll manage this critical step.
- CMRA Form Completion: Ensure seamless mail receipt at your new address.
- State Notifications: Receive step-by-step instructions for updating your state’s Secretary of State records.
- Client & Partner Outreach: Notify stakeholders via phone, email, or mail with ease.
Extra Perks for a Clean Start
Your address change is also the perfect time for a little “spring cleaning.” With ILM Corp, you can:
- Digitize Old Files: Turn paper documents into searchable PDFs with our relocation scanning services.
- Declutter Your Mailbox: Use free tools like CatalogChoice.org to stop unwanted catalogs and solicitations.
Streamlined Digital Mail Intake Supercharging your Operations
Change is always hard. Having an expert guide using a trusted playbook will minimize the disruption resulting in your taking advantage of an expert digital mailroom. No more lost mail or missed deadlines due to paper mail or your valuable team members struggling to staff and manage incoming mail. You’ll have your mail accurately and predictably processed and electronically delivered. Allowing you to get back to what you do best.
