Your documents accessible anytime from anywhere

With ILMdoc, our Cloud Based Document Management system, gone are the days of rooms full of filing cabinets and the constant headache to file, search and retrieve important documents. Free yourself  from the worry that they will be lost, destroyed by water or fire and compromised. ILM’s simple but powerful cloud based based document management systems will further supercharge your documents using  automated workflows. Simple, secure access that’s always available.

What does your Cloud Based Document Management system offer?

Supercharge Your Documents with a Cloud Based Document Management System powered by ILMdoc

For many organization that need simple online storage. Google Drive, OneDrive and Box can suit their needs. They’re easy to use and offer global search capability.

Organizations looking to leverage their data into usable information, a Cloud Based Document Management offers a lot more:

  • Cloud hosted storage
  • Securely share documents with stakeholders.
  • Search and retrieve specific documents with fielded searches such as Invoice or claim number.
  • Automated workflows streamline delivery and action of documents.

The net result are digital documents that power your business.  Timely action being taken without missed deadlines or lost documents. ILMdoc is a simple cloud hosted Document Management System built just for you.

Cloud Based Document Management

Access and find your information anytime, anywhere

Indexed field or tagged searching gives you the exact document that you're looking for. Resulting in finding specific documents based on tagged fields such as name, date, account numbers or a combination of all.

Automated workflows effortlessly routing documents for review, approval and action

Automatic workflows allow for the routing of files for action to be taken without manual triggers to be pulled.  Auditing and escalation policies ensure no orphaned documents resulting in no missed deadlines.

Document retention, auditing and forms all hosted for you

ILM's simple document management system with automated workflows is a done for you solution. We manage all of the security, access and hassles. So you can focus on your business.

Do you struggle with:

  • Ability to search on indexed fields to find exactly what you are looking for?
  • Having documents routed to the right people to make review or approve?
  • Securely sharing information with co-workers, clients or vendors that is HIPAA compliant?
  • Easily storing your important information takes up to much space and worried that it may be lost or destroyed?

Cloud Hosted Document Management System

Document Management

Electronic files such as PDF, MS Office, and dozens of other formats can be securely managed and utilized.

  • Instantly search and find your documents as a full text search, indexed values or metadata.
  • Controlled document access by authorized users
  • Access documents anytime from anywhere from your desk, tablet or mobile device.

Automated Workflow

Create unlimited workflows using watched folders to route documents for review, approval or other actions. Highly customizable to how you do business.

  • Automatic notifications
  • Reminder notices
  • Complete audit trail
  • Redundancy so nothing is forgotten or lost

SaaS

Let us handle the heavy lifting for you. We will host and manage the hosting platform taking care of all the security and updates.

We get it – Trust and Experience Matters

How it Works

Digitize and Extraction

Invoices are received either digitally or mail.  Once in a digital format, the invoice information (vendor, payment terms, line items) are extracted using advanced OCR and AI tools.

Exception Processing, PO Matching & GL Coding

Trained staff review each invoice for accuracy for PO matching and GL coding. The final file is uploaded for ingestion to your accounting or ERP system.

Outbound Payment Processing

A multitude of options are available for outbound of paying vendors, clients or issuing rebates. Dictate payment types or have payees choose from print and mailed checks, ACH, e-checks, direct deposit, Venmo or Zelle.

Our Process

We simplify the process of digitizing your documents by streamlining our approach. Move from document storage to digitization in as little as a few weeks. After we understand your project, we will collect your materials, prepare the documents, and set up a customized process for your project to ensure the highest quality. After your documents have been scanned, we will review and audit the work we’ve done to ensure the highest quality and satisfaction.

Additional Resources

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