Extract critical data fields locked in PDFs, forms, paper or microfilm
Document data extraction services provides you with active, editable data for ERP, HRM, spreadsheet or database platform. Resulting in real data for you to act upon, search, compile and analyze.
Gaining access to this data is daunting because it’s locked in other formats such as PDFs, images, paper and microfiche. Outsourcing to a professional organization makes sense. As the latest AI, OCR and manual data capture techniques are often already tested and proven.
What is document data extraction and data entry?
Having a digital picture of a document is helpful but doesn’t allow you to edit or extract useful data from it. Only when you capture the picture as editable data that you can then analyze, edit and make meaningful decisions. Document data extraction is the process to identify and capture individual data fields from a paper or PDF document and turn them into usable and editable data.
Having the right combination of technology such as AI, OCR and human verification and decades of expertise to review and capture data elements from images is where the advantages of outsourcing come to light. We take documents such as medical, insurance forms, surveys and complex financial statements that are stuck on paper or static PDFs and extract all the valuable data fields. We deliver this back to you in a custom, usable file such as XML or CSV.
For a complete guide to our document scanning services, click here.
Data that you can analyze and make decisions
Search and retrieve information and images based on exact data elements
Centralized dataset allowing for consistent, reliable and accurate information
Do you struggle with:
- Taking action because your data is locked in a PDF, paper or microfilm format?
- Ability to edit then analyze data because it’s not formatted correctly?
- Sharing information amongst co-workers, other organizations and systems?
- Spending countless hours data entering and transcribing from paper into your computer?
Valued Clients
Digitization Outsource Services
Document Data Extraction
Capturing and extracting crucial data and metadata embedded within paper and electronic documents and records.
- Artificial Intelligence (AI)
- Robotic Process Automation (RPA)
- Machine Learning
- OCR, ICR
- Manual Data Entry
- U.S. Based or Offshore Options
Paper Scanning
Backfile scanning, day forward or relocation scanning services to scan your paper documents into PDF or TIFF files.
- Backfile or relocation scanning
- Legal records
- Medical files
- Business documents
- Accounts Payable
- Financial records
Microfilm, Microfiche & Large Format Scanning
Scanning of aging and brittle microfilm and microfiche. Digitizing of wide format drawings, plans and blueprints.
- 16mm & 35mm microfilm
- Microfiche
- Aperture Cards
- Architectural, Engineering plans and drawings (A - E sizes)
We get it – Trust and Experience Matters
From start to finish ILM has been impressive. Your staff is knowledgeable, friendly, accessible, attentive and professional. Your customer service is superb and the quality of work is excellent. We cannot thank you enough.
Awesome organization that was able to meet our needs and exceed our expectations.
We turned over a huge data entry/organization project to ILM not knowing quite what to expect. ILM did not disappoint. The project was completed in a timely fashion and we could not have worked with a more courteous and capable staff. We highly recommend ILM for any of your data conversion and organization projects!
(We’ve) worked with ILM for several years when needing projects keyed. From start to finish, ILM has been very impressive with the way they turn jobs around.
From the first phone call to the final conversation, the customer service was excellent! These professionals are friendly, knowledgeable, and timely. The camaraderie amongst the employees is commendable, and the positivity comes through in their work. We were really impressed with the entire experience, especially due to working with sensitive material. Well done, ILM!
Great customer service! Our experience with ILM has been wonderful! Anything we ever needed has been handled to our satisfaction.
Their accuracy, timeliness, and price cannot be beat. If there is a concern, ILM addresses it immediately and is very easy to work with.
Excellent service from a valued partner. ILM does “their thing” methodically, professionally, and behind the scenes so we can do “our thing.” One of my favorite vendors, you all are great!
ILM is a great organization. After the first phone call, they are off and running. The timeliness and quality of the product is exceptional. I have them on speed dial.
Our Process
We will free your information that is stuck in a PDF or on paper by turning it into usable and actionable data. Send us samples of the source documents and the data fields that you need captured. Using the latest technology and our 4 decades of experience, we’ll first deliver a test for you to approve then to live production. You’ll be kept in the loop working with your dedicated Project Manager to ensure nothing falls through the cracks.
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