Document Scanning Services:
Convert Paper Into Usable Information:
Immediate and constant access to accurate data is essential to every organization. Competitive businesses require the ability to share and collaborate with that information in today’s technology-driven market.
That’s why organizations of all shapes and sizes are adopting new ways to scan and convert paper documents into electronic formats that provide reliable and accurate data.
Document Scanning Services
ILM Corp offers a host of document scanning services in the Washington, DC metro area. These include scan and shred, document data extraction, and mailroom intake services.
Resources to Help You on Your Journey
Our document scanning calculator offers an estimate of the cost of your project.
Estimate The Number of Pages in a Box or Cabinet
Quickly estimate the number of pages for scanning based on the number of filing cabinets, boxes or measurements.
Document Retention Guidelines
How long do you need to keep business, financial, legal and patient records?
Extract data fields from financial, medical records and insurance applications and claims with our advanced AI, OCR and human validation services.
Document Scanning Services: Case Studies
Learn how we’ve helped other companies with similar issues solve their document scanning challenges.
Document Scanning eBook
ILM eBooks of best practices for document scanned honed over decades of experiences of hundreds of millions of images.
Return on Investment (ROI) to scanning, often referred to as digitizing, analog paper, microfilm or microfiche documents into an electronic format such as PDF or TIFF is usually based on the following three organizational needs,
- Instant 24/7/365 access to their documents.
- Simultaneously share documents with stake holders in multiple locations.
- Regulatory requirement to preserve and store documents for long periods of time.
Electronic files are more secure, cannot be lost, or destroyed by fire or flood. Paper easily breaks down if not perfectly stored. Having the PDF or image is the first step in harvesting valuable data that may be locked in paper.
Outsourcing to a professional company provides specialized expertise, equipment and technology such as OCR and AI for indexing digital images. No need to hire and manage staff, physical space or buying expensive equipment. Adherence to governmental compliance such as The National Archives and Records Administration (NARA) M-19-21 and Federal Agencies Digital Guidelines Initiative (FADGI).
Data that you can analyze and make decisions
Access your information anytime, anywhere
Instantly share your information with lots of people in different places
Do you struggle with:
- Making decisions because your data is locked in a paper or microfilm format?
- Finding important documents?
- Sharing information with co-workers, clients or vendors?
- Easily storing your important information takes up too much space
- Worried that paper is easily lost or destroyed?
Valued Clients
Digitization Outsource Services
Paper Scanning
Backfile scanning, day forward or relocation scanning services to scan your paper documents into PDF or TIFF files.
- Backfile or relocation scanning
- Legal records
- Medical files
- Business documents
- Accounts Payable
- Financial records
Data Extraction
Capturing and extracting crucial data and metadata embedded within paper and electronic documents and records.
- Advanced Artificial Intelligence (AI)
- Robotic Process Automation (RPS)
- Machine Learning
- OCR, ICR and Manual Data Entry
- U.S. Based or Offshore Options
Microfilm, Microfiche & Wide Format Scanning
Scanning of aging and brittle microfilm and microfiche. Digitizing of wide format drawings, plans and blueprints.
- 16mm and 35mm microfilm
- Microfiche
- Aperture Cards
- Architectural and Engineering drawings from A - E sizes
We get it – Trust and Experience Matters
From start to finish ILM has been impressive. Your staff is knowledgeable, friendly, accessible, attentive and professional. Your customer service is superb and the quality of work is excellent. We cannot thank you enough.
Awesome organization that was able to meet our needs and exceed our expectations.
We turned over a huge data entry/organization project to ILM not knowing quite what to expect. ILM did not disappoint. The project was completed in a timely fashion and we could not have worked with a more courteous and capable staff. We highly recommend ILM for any of your data conversion and organization projects!
(We’ve) worked with ILM for several years when needing projects keyed. From start to finish, ILM has been very impressive with the way they turn jobs around.
From the first phone call to the final conversation, the customer service was excellent! These professionals are friendly, knowledgeable, and timely. The camaraderie amongst the employees is commendable, and the positivity comes through in their work. We were really impressed with the entire experience, especially due to working with sensitive material. Well done, ILM!
Great customer service! Our experience with ILM has been wonderful! Anything we ever needed has been handled to our satisfaction.
Their accuracy, timeliness, and price cannot be beat. If there is a concern, ILM addresses it immediately and is very easy to work with.
Excellent service from a valued partner. ILM does “their thing” methodically, professionally, and behind the scenes so we can do “our thing.” One of my favorite vendors, you all are great!
ILM is a great organization. After the first phone call, they are off and running. The timeliness and quality of the product is exceptional. I have them on speed dial.
How it Works
Collection
ILM picks up your documents or they can be shipped to us directly. We can help you with the logistics of packaging, boxing and shipping options.
Our Process
We simplify the process of digitizing your documents by streamlining our approach. Move from document storage to digitization in as little as a few weeks. After we understand your project, we will collect your materials, prepare the documents, and set up a customized process for your project to ensure the highest quality. After your documents have been scanned, we will review and audit the work we’ve done to ensure the highest quality and satisfaction.
Additional Resources
How To Automate The Mailroom
Mailroom Outsourcing in a Hybrid Work Environment
